Notify Authors about Accept or Reject¶

Select Papers to Notifiy¶

To notify authors about the acceptance go to Chair→Discuss Papers: Select the papers using the checkboxes on the left and select Mail Authors from the Dropdown Menu

Notification Content¶

Within the editor select the notification template (You can customize the template at Admin→Email Templates before hand.

Email content There is one field for the subject line, one for plain text content and one for HTML content, that requires the use of HTML markup. HTML markup allows styling but may be blocked by recipients email clients. It is therefore recommended to fill in both fields.

Template tags¶

The templates use tags (placeholders) for recipient specific information. In order for them to load, you must add the following line at the beginning of each content field:

{% load cm_mail_templatetags %}

In the template you can use all Django Template Tags

Available variables for notification texts are:

• {{ conf_abbr }} abbreviation of the conference name
• {{ conf_full_name }} full conference name
• {{ conf_url }} address of conference homepage
• {{ paper.id }} paper id
• {{ paper.title }} title of the paper
• {{ paper.state }} state of the paper (accepted, rejected, .. - as defined at Admin→Paper State
• {{ paper.print_reviews_for_notification|safe|linebreaks }} - prints all reviews with all fields which are visible to authors

Alternatively you can fine tune review criteria displayed to the authors as follows: * {{ paper.get_reviews }} returns a list of all reviews for that paper, which can be iterated by a for loop, eg. {% for review in paper.get_reviews %} * for each review a set of variables is available * {{ review.overall }} * {{ review.confidence }} * specific review fields can be accessed via {{ review.overall.review_fields.YOUR_REVIEW_FIELD }} (The list of review fields is available at Admin→Dynamic Forms) * text fields with linebreaks should filter by |linebreaksbr, like {{review.review_fields.MR_MetaReview|linebreaksbr}}

Important Please do not use formating for Template Tags.

Below is an example for a notification email:¶

(If you copy&paste, please paste as plain text only.)

{% load cm_mail_templatetags %}

Dear {{ recipients.0.first_name }},  

the peer review process for {{ conf_abbr }} is now completed. In this email we send you in addition to the reviewers' comments. Once again, we are pleased to inform you that your paper:

Paper ID: {{paper.pk}}
Title:    {{paper.title}} 

has been selected as {{paper.state}} for presentation at the conference.

Please read through the comments of reviewers and thoroughly address raised issues in the camera-ready version of the paper. Please note that at least one author of each paper requires a registration to the conference prior to the early registration deadline of August, 16th 2016.

Thank you very much for your submission to {{ conf_abbr }} and we are looking forward to welcoming you in Los Angeles,

The {{ conf_abbr }} Program Chairs

PS: If you require assistance with the visa application process to visit the United States please contact us. 

{{ paper.print_reviews_for_notification|safe|linebreaks }}

Alternatively:
{% for review in paper.get_reviews %}
  {% if review.review_fields.Comments_to_author == 'None' %} 
    {% if review.review_fields.MR_MetaReview != 'None' %} 
    ============================= Meta Reviewer Comments ======================================
    * Meta Review: {{review.review_fields.MR_MetaReview|linebreaksbr}}
    {% endif %}
  {% endif %}
{% endfor %}

{% for review in paper.get_reviews %}
  {% if review.review_fields.Comments_to_author != 'None' %} 
   ============================= Reviewer Comments ======================================
  * Overall: {{review.review_fields.overall}}
  * Comments: {{review.review_fields.comments2author|linebreaksbr}}
  {% endif %}
{% endfor %}

Allow Authors to View Reviews online¶

Activate the Authors Display Review Page